Never struggle
with event registration
queues again
Your attendees form their first impression within seven seconds of arrival. Make those seconds count with our seamless onsite badge printing solution, which delivers professional, on-demand badges in under 6 seconds per attendee. Transform your event arrival experience with professional onsite badge printing.
Lightning-fast conference check-insÂ
Instant name badge production: With QR codes ready, attendees can be scanned, checked in, and receive their badge printed in less than 6 seconds. No queues, no delays – sets the right tone for your entire event.
Real-time data integration: We developed our BadgeX software to instantly pull attendee information from your registration database, handling last-minute changes, walk-ins, and name corrections easily. Attendee wait times are more than halved compared to traditional check-in methods.
Innovative reference event technology: Staff can quickly locate attendees by scanning their badge, or searching name, email, or company. Even with challenging name spellings, our predictive search returns similar-sounding names instantly, ensuring every guest feels welcomed.
Professional name badges that match your brand standards
Full-colour on-demand printing
- High-resolution colour printing that produces badges indistinguishable from pre-printed versions
- Dynamic content capability including logos, sponsor branding, attendee photos, and QR codes
- Personalised badge layouts tailored to your event branding and attendee categories
- Multiple badge sizes from credit-card size to A6, landscape or portrait orientation
Choose from premium badge materials
- Eco-friendly options, including compostable wood pulp badges for sustainability-focused events
- Butterfly peel-and-fold badges that create robust double-sided badges without holders
- Professional laminated finishes available to protect and add a professional look to your badge
- Durable PVC badges for multi-day events
Event technology you can rely on
BadgeX – the queue-busting badge software
Our purpose-built badge printing application, refined over thousands of events, combines queue-busting speed with the latest tech features.
- Offline operation capability – continues working even without internet connectivity
- Real-time attendance tracking and engagement analytics
- Sponsor integration – showcase sponsor logos on every badge for maximum exposure
- Multi-station scalability from single desktop setups to 100+ printing stations
- API Integrations with popular registration platforms like Eventbrite, Swoogo and Stova.
Professional-grade equipment
- High-speed thermal and inkjet printers for instant results
- Reliable hardware designed for event environments, professionally transported in protective casing
- Wireless printing options for clean, clutter-free kiosks
- Touch-screen self-service kiosks for cost-saving entry
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Flexible event service options
Choose the service level that suits you.
1. Self-service equipment rental
Perfect for smaller events or experienced organisers:
- Fully configured equipment delivered to your venue
- Comprehensive setup guides and phone support
- Training resources and technical backup throughout your event
- Cost-effective solution with professional results
2. Fully managed onsite service
Complete white-glove service for premium events:
- Dedicated technical team – Event and tech experts that handle setup, staff training, operations, and troubleshooting
- Professional staff manage attendee interactions and queue management
- Scalable solutions from intimate gatherings to 20,000 pax international conferences
- Real-time reporting and attendance analytics
- Notification systems, including automated notifications to your stakeholders of important attendee arrivals
3. Hybrid solution
Optimise efficiency and budget with combined approaches:
- Pre-printed badges for confirmed attendees
- Onsite printing for additions, changes, and walk-ins
- Self-service kiosks for instant, labour-saving check-ins
- Staffed stations for VIP and special assistance needs
FAQs on onsite badge printing
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Onsite badge printing is printing attendee badges at the venue during registration. Staff scan a QR code or search a name, confirm details, and print the badge immediately.
Attendee data is imported or synced, badge templates are set up, and printers are configured. At the desk, staff scan/search the attendee record, check them in, and print a badge on demand.
Badges can be produced in seconds per attendee when QR codes and templates are prepared, significantly reducing queues at peak arrival times. Exact speed depends on staffing and station count.
A robust onsite setup can continue operating with offline resilience, so check-in and printing keep running during connectivity issues, then sync updates when the connection returns.
Yes. Onsite printing is built for walk-ins, name/company edits, ticket-type changes, and reprints, so you can keep check-in moving even when registrations change on the day.
Yes. Onsite printing systems commonly integrate via API with leading registration tools or use secure import/sync workflows. Share your platform and we can confirm the best approach.
Both. You can rent equipment and run check-in internally, choose a fully managed onsite team, or use a hybrid model that combines your staff with provider support.
Yes. Badges can include QR/barcodes for scanning, sponsor logos, colour bars, and category labels (VIP, exhibitor, speaker) to support access control and lead capture.
Common options include credit-card size and A6, in portrait or landscape, with templates that support roles, ticket types, and clear name visibility from a distance.
It depends on your peak arrival window and desired queue time. A practical method is sizing for the busiest 30–60 minutes and adding a separate help desk for exceptions
