Onsite managed services for event organisers

First item hidden as it is open by default

Event technology is the tools that make registration and attendee journeys smoother, including onsite badge printing, check-in scanning, lead capture, attendance tracking, and reporting so event organisers can reduce queues and improve data quality.

Yes. Our Print on Arrival workflow prints badges onsite as attendees arrive, which helps handle walk-ins, name changes, and reprints without wasting badges on no-shows.

Badges are printed only for people who actually arrive, so you avoid over-printing, last-minute changes becoming unusable stock, and leftover badge waste after the event.

Yes. We offer lead capture via The Badge Scanner app, allowing exhibitors or staff to scan attendee badges and capture lead details (depending on your data fields and reporting setup).

The Badge Scanner integrates with our BadgeX onsite badge printing solution, so when you make badges onsite you know the data will be captured by exhibitors and sponsors without a manual export.

For more visit http://badge-scanner.com

Check-in scanning confirms attendance and speeds up entry. Lead capture scanning is for exhibitors/sponsors to collect contact details and notes for follow-up. Both can use scannable badges, but the workflows and reporting outputs are different.

Yes. Event Flow Analysis helps you understand engagement and movement/interest patterns (based on how and where scanning is used), so you can optimise layouts, content, staffing, and sponsor value.

It can be achieved easily and on a budget using QR codes on badges with scanners at entrances. For larger events an RFID system can capture entries and exits without manual scanning.

Yes, we support integrations so your registration data and our badge printing/scanning workflows “talk to each other” and data is transferred via an API, without manual imports/exports. We have already set up integrations with many common platforms, and are happy to set up new integrations where needed, if your registration platform has a documented API.

Typically: first name, last name, company, role/title, attendee type, and if your system uses one then a unique ID (like ‘Attendee ID’, ‘Ticket number’ or ‘QR Code ID’).

We’ll confirm the best field set based on whether you need check-in only, lead capture, or reporting.

Yes. We offer onsite managed services and onsite tech support to help run the registration/badging operation and keep things moving during peak arrivals. We operate worldwide.

Yes, you can hire event tech equipment such as printers, laptops and barcode / QR code scanners.

We know that as an event manager you need to get it right first time, so you need an experienced team on your side. So we’ve put together a page about our background and what makes us stand out as a trusted supplier for badges and event tech:

About Us – Conference Badges